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Subcontractor Administrator
IL - Chicago
Opportunity Overview
For the proactive administrative professional, this is your opportunity to be on the G4S ground floor team as we embark on an exciting new contract with the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE). This is a key contract and we anticipate this to be a transformational force in our continued growth. And we're seeking high impact players that are looking for a solid career opportunity, not just another job.
As Subcontractor Administrator, your two-fold mission is to:
- Ensure compliance with all reporting requirements related to subcontractors, such as guidelines from the Small Business Administration (SBA), Minority Business Development Agency (MBDA), and others. You will serve as the single point of contact for subcontractors regarding contract and reporting issues.
- Serve as an administrative assistant to our Deputy Program Management Director.
With an abundance of organization and razor-sharp attention to details, you'll not only handle the day-to-day administrative details regarding the contract and the subcontractors, but also be able to grasp the big picture impact of your activities. Change is the operative word here, and you will also proactively manage change in our fast-paced, dynamic environment.
You will be working for G4S and enjoy the stability and resources of a $9 billion company, the world's leading international security solutions group, operating in over 110 countries with more than 585,000 employees. Our values focus on Best People -- we always take care to employ the best people, develop their competence, provide opportunity and inspire them to live our values.
What Else You'll Bring to the Table
In addition to the qualifications detailed above, you must have:
- US citizenship.
- High School Diploma; Bachelor's degree is preferred.
- 2-5 years of professional administrative experience; ideal candidate will have contract administration background with SBA, MBDA or similar government or private agency.
- Working knowledge of various aspects of government procurement processes, proposal preparation, contract types and other contractual requirements.
- Understanding of Federal Acquisition Regulations (FAR) including various contract pricing arrangements.
- Solid analytical and problem-solving skills.
- Excellent interpersonal & communication skills.
- Strong organization and multi-tasking capabilities.
- Ability to work well in a team environment but also independently with minimal supervision.
- Computer proficiency in a Microsoft Office suite environment.
Our contract with DHS ICE requires that we conduct extensive suitability background checks, and they will conduct their own check of all candidates' suitability for entry on duty. To pass both checks, you will need, at minimum:
- A clean credit history and good current credit standing.
- A criminal record clear of felonies or misdemeanors of a moral or egregious nature.
- A clean driving record.
- A negative result on an initial drug screen and subsequent random drug tests.
With our technical and geographical infrastructure, along with proven success on our current ICE contract, we are positioned extremely well to be awarded and exceed the performance expectations of the Intensive Supervision and Appearance Program (ISAP II) contract scheduled to be awarded on July 20th, 2009. We will look to you to begin work with G4S on the ISAP II contract beginning August 3rd, 2009 and join our week-long training program in Dallas, Texas. You will play a key role in our company's expansion as a world-class government services provider.
What's in It for You
- Diversity -- if you enjoy the challenge of delivering results in a fast-paced environment in which a lot of things are moving and changing at the same time, welcome to our world.
- Career development -- we are projecting significant growth in the new contract; for example, the plans currently call for opening more than ten new offices next year alone. Your success in this role could set you up to advance your career along multiple paths, depending on your ambition and aptitude. Our strong commitment to training and employee development includes: 1) initial training consisting of both informative and required DHS/ICE training; and 2) ongoing training using both face-to-face and online learning systems.
- Meaningful work -- you'll leverage your resourcefulness and problem solving savvy in addressing a variety of contract administrative challenges. The services you provide will represent an alternative to detention for authorized program participants, and support ICE's mission of upholding US law while respecting participants' rights.
- Empowerment -- we'll empower you to achieve your goals with a great deal of independence and autonomy; of course we expect that you'll know when to ask questions and get clarification or escalate issues in a timely manner.
- Excellent compensation -- we offer competitive salaries and a comprehensive benefits package for our full-time employees, including paid vacation, holiday and sick time, medical, flexible spending plan, dental and 401(k) matching benefits.
More About Your Role
If you're a good fit for this position, you already know most of what this job entails. However, to be sure we're providing a complete picture, here are some details.
Reporting directly to the Deputy Program Management Director (DPMD), you will join us at our Chicago office.
In a nutshell, you'll divide your time 50/50 between contract administration for subcontractors and routine administrative activities to support the DPMD. We currently have five subcontractors, but this group will likely grow over time.
In general, your responsibilities will be to:
- Manage overall contract compliance of subcontractor agreements to include: generation and maintenance of contract correspondence; company bid preparation; review and analysis of subcontractor proposals for narrative content; and cost analysis for vendor agreements.
- Maintain awareness of governmental, legal and procedural requirements as well as trends regarding procurement policies in order to effectively negotiate subcontracts.
- Adhere to compliance requirements and maintain audit-ready subcontractor files as well as ensuring subcontract compliance and ethical business practices consistent with government regulations and G4S company policies
- Maintain conformance with Federal SBA/MOBIS/Disadvantaged Business requirements and report as required.
- Collaborate closely with Program Management, accounts receivable/accounts payable, government personnel, subcontractors, and vendors.
- Prepare correspondence and status documentation for submission to the customer and prepare various status reports for management as directed.
- Provide administrative support to the Deputy Program Management Director.
Keys to Success
In a role that requires daily interaction with a wide range of individuals the true "keys to success" will lie in your ability to build strong working relationships with various personality types through diplomacy, teamwork, superb communication skills, and a "customer service" approach. Additional facets of success will include:
- Results orientation -- you'll demonstrate self-initiative and aim to achieve your goals with a great degree of independence, but also know when to ask for help or clarification.
- Big picture outlook -- execute your activities with an eye for details, but also understand the big picture context of your activities, and look out for ways to improve our processes.
- Grace under pressure -- the fast pace and fluid nature of our office demands flexibility, a cool head and the poise of a true administrative professional.
If this sounds like the right mix of challenge and opportunity, and you meet the following required qualifications, we look forward to hearing from you.
Who We Are
G4S is the world's leading international security solutions group. We specialize in outsourced business processes in sectors where security and safety risks are considered a strategic threat.
To be the global leader we have adopted strategies that will ensure our people can face the many challenges ahead. Ensuring our front-line teams are attuned to our customers' needs and G4S Values is therefore essential to our future success.
We are an equal opportunity employer. EOE M/F/D/V
Opportunity Overview
For the proactive administrative professional, this is your opportunity to be on the G4S ground floor team as we embark on an exciting new contract with the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE). This is a key contract and we anticipate this to be a transformational force in our continued growth. And we're seeking high impact players that are looking for a solid career opportunity, not just another job.
As Subcontractor Administrator, your two-fold mission is to:
- Ensure compliance with all reporting requirements related to subcontractors, such as guidelines from the Small Business Administration (SBA), Minority Business Development Agency (MBDA), and others. You will serve as the single point of contact for subcontractors regarding contract and reporting issues.
- Serve as an administrative assistant to our Deputy Program Management Director.
With an abundance of organization and razor-sharp attention to details, you'll not only handle the day-to-day administrative details regarding the contract and the subcontractors, but also be able to grasp the big picture impact of your activities. Change is the operative word here, and you will also proactively manage change in our fast-paced, dynamic environment.
You will be working for G4S and enjoy the stability and resources of a $9 billion company, the world's leading international security solutions group, operating in over 110 countries with more than 585,000 employees. Our values focus on Best People -- we always take care to employ the best people, develop their competence, provide opportunity and inspire them to live our values.
What Else You'll Bring to the Table
In addition to the qualifications detailed above, you must have:
- US citizenship.
- High School Diploma; Bachelor's degree is preferred.
- 2-5 years of professional administrative experience; ideal candidate will have contract administration background with SBA, MBDA or similar government or private agency.
- Working knowledge of various aspects of government procurement processes, proposal preparation, contract types and other contractual requirements.
- Understanding of Federal Acquisition Regulations (FAR) including various contract pricing arrangements.
- Solid analytical and problem-solving skills.
- Excellent interpersonal & communication skills.
- Strong organization and multi-tasking capabilities.
- Ability to work well in a team environment but also independently with minimal supervision.
- Computer proficiency in a Microsoft Office suite environment.
Our contract with DHS ICE requires that we conduct extensive suitability background checks, and they will conduct their own check of all candidates' suitability for entry on duty. To pass both checks, you will need, at minimum:
- A clean credit history and good current credit standing.
- A criminal record clear of felonies or misdemeanors of a moral or egregious nature.
- A clean driving record.
- A negative result on an initial drug screen and subsequent random drug tests.
With our technical and geographical infrastructure, along with proven success on our current ICE contract, we are positioned extremely well to be awarded and exceed the performance expectations of the Intensive Supervision and Appearance Program (ISAP II) contract scheduled to be awarded on July 20th, 2009. We will look to you to begin work with G4S on the ISAP II contract beginning August 3rd, 2009 and join our week-long training program in Dallas, Texas. You will play a key role in our company's expansion as a world-class government services provider.
What's in It for You
- Diversity -- if you enjoy the challenge of delivering results in a fast-paced environment in which a lot of things are moving and changing at the same time, welcome to our world.
- Career development -- we are projecting significant growth in the new contract; for example, the plans currently call for opening more than ten new offices next year alone. Your success in this role could set you up to advance your career along multiple paths, depending on your ambition and aptitude. Our strong commitment to training and employee development includes: 1) initial training consisting of both informative and required DHS/ICE training; and 2) ongoing training using both face-to-face and online learning systems.
- Meaningful work -- you'll leverage your resourcefulness and problem solving savvy in addressing a variety of contract administrative challenges. The services you provide will represent an alternative to detention for authorized program participants, and support ICE's mission of upholding US law while respecting participants' rights.
- Empowerment -- we'll empower you to achieve your goals with a great deal of independence and autonomy; of course we expect that you'll know when to ask questions and get clarification or escalate issues in a timely manner.
- Excellent compensation -- we offer competitive salaries and a comprehensive benefits package for our full-time employees, including paid vacation, holiday and sick time, medical, flexible spending plan, dental and 401(k) matching benefits.
More About Your Role
If you're a good fit for this position, you already know most of what this job entails. However, to be sure we're providing a complete picture, here are some details.
Reporting directly to the Deputy Program Management Director (DPMD), you will join us at our Chicago office.
In a nutshell, you'll divide your time 50/50 between contract administration for subcontractors and routine administrative activities to support the DPMD. We currently have five subcontractors, but this group will likely grow over time.
In general, your responsibilities will be to:
- Manage overall contract compliance of subcontractor agreements to include: generation and maintenance of contract correspondence; company bid preparation; review and analysis of subcontractor proposals for narrative content; and cost analysis for vendor agreements.
- Maintain awareness of governmental, legal and procedural requirements as well as trends regarding procurement policies in order to effectively negotiate subcontracts.
- Adhere to compliance requirements and maintain audit-ready subcontractor files as well as ensuring subcontract compliance and ethical business practices consistent with government regulations and G4S company policies
- Maintain conformance with Federal SBA/MOBIS/Disadvantaged Business requirements and report as required.
- Collaborate closely with Program Management, accounts receivable/accounts payable, government personnel, subcontractors, and vendors.
- Prepare correspondence and status documentation for submission to the customer and prepare various status reports for management as directed.
- Provide administrative support to the Deputy Program Management Director.
Keys to Success
In a role that requires daily interaction with a wide range of individuals the true "keys to success" will lie in your ability to build strong working relationships with various personality types through diplomacy, teamwork, superb communication skills, and a "customer service" approach. Additional facets of success will include:
- Results orientation -- you'll demonstrate self-initiative and aim to achieve your goals with a great degree of independence, but also know when to ask for help or clarification.
- Big picture outlook -- execute your activities with an eye for details, but also understand the big picture context of your activities, and look out for ways to improve our processes.
- Grace under pressure -- the fast pace and fluid nature of our office demands flexibility, a cool head and the poise of a true administrative professional.
If this sounds like the right mix of challenge and opportunity, and you meet the following required qualifications, we look forward to hearing from you.
Who We Are
G4S is the world's leading international security solutions group. We specialize in outsourced business processes in sectors where security and safety risks are considered a strategic threat.
To be the global leader we have adopted strategies that will ensure our people can face the many challenges ahead. Ensuring our front-line teams are attuned to our customers' needs and G4S Values is therefore essential to our future success.
We are an equal opportunity employer. EOE M/F/D/V
